In the choice of tools and platforms, should consider the following aspects:

Rapid development capability with the selected tools and platform to rapidly develop applications.

The changes in the demand for capacity that is able to adapt to the changing needs in accordance with the application for adjustment and correction.

Security assurances by the development of applications, and data are safe.

Because of the cross-platform OA is an integrated system, so we can not only develop the application in running on different hardware platforms, operating systems will have cross-platform, cross-database platform capabilities.

With the ability to integrate other tools.

Support for Internet standards suitable for the establishment of Intranet. Internet has become the most important means of communication, not to support Internet standards, it is tantamount to their isolated from the outside world; Established Intranet has become the industry trend of the times. Therefore, the choice of tools and platforms to support Internet standards, suitable for the establishment of Intranet.

Support for mobile office and remote office to the development of communication technology is becoming smaller and smaller, and also allows the OA tool to adapt to the changes. Corporate bodies scattered, the movement of the business, the diversity of mobile office and remote office raised higher and higher demands.

Conducive to the realization of e-business e-commerce has been sexy, we can be effective tools, rapid keep pace with the developments.

Conducive to the realization of knowledge management "knowledge economy" era of competition is the core elements of knowledge, OA system will inevitably need to be and knowledge management capabilities.

OA's choice of tools is the core Lotus Notes / Domino. More than nine in a very good performance, better tools and the implementation of OA platform.

Office Automation

Office automation computer science in recent years with the development of the proposed new concept. Office automation English said Office? Automation, acronym for? OA. Office automation system within the Office of General Services means of achieving business automation, and office automation include a broader sense, which includes a large-scale network-based information processing system. ?
OA does not have a uniform definition, all in the traditional office application of new technology, new equipment, new equipment in the office business, all belong to the field of office automation. ?
Usually the Office of the business, mainly dealing with a large number of documents, drafting the documents, notification, various business text, accepting foreign filing of documents for the department and outside the paper documents, produce paper copies, and so on. Therefore, the use of computer word-processing technology to produce all kinds of documents, storage of documents, use other advanced equipment, such as photocopiers, fax machines and other reproduction, transmission of documents, or to use the computer network technology transfer files, office automation is the basic feature. ?
Office is the industry's leading decision-making work places. Leading organs to make a decision, issued instructions, in addition to documents on the transactions, the more profound, is actually information collection, storage, retrieval, processing, analysis, decision-making, information and decision-making as to the lower body mass or in cooperation with, or business related units. ?
OA (office automation) technology is divided into three different levels: the first level is limited to single or simple small LAN of word processing, spreadsheet, database and other aids the application of the general affairs as office automation system. ?
With three core pillars of technology: network communication technology, computer technology and database technology matures, the world has entered the OA to a new level, the new system has four levels of the new features:?
(1) integration. Hardware and software integration and networking products, and the system integration, a single office system and the public information system of social integration, formed a "seamless integration" of open systems. ?
(2) intelligent. For day-to-day transaction processing, support the completion of the smart people of labor, such as: Chinese character recognition, understanding the contents of documents and deep processing, decision support and handling accidents. ?
(3) multimedia. Including the figures, text, images, sound and animation integrated treatment. ?
(4) use electronic data interchange (EDI). Through data communications network, in exchange for computer processing and automation. This level of OA include information management and decision-making system of OA system. ?
Office Affairs OA, the most common applications are word processing, electronic publishing, electronic forms processing, document transceiver login, electronic document management, office calendar management, personnel management, financial statistics, the statement processing, database, and other individuals. These commonly used office transaction processing application can make application package, the packets between different applications can call each other or share data, in order to improve the efficiency of office transaction processing. This office transaction processing software package should have versatility, so as to expand the scope of application, enhancing its value. ?
In addition, the office of business-class OA can use a variety of subsystems, such as electronic publishing systems, electronic document management system, the Chinese intelligent retrieval system (such as full-text retrieval system), optical character recognition system, Chinese speech recognition systems. In public services, the business operation of companies, the use of computer artificial replacement of work growing, such as booking, ticketing system, counters or window system, the banking system and other operational savings. ?
Service - or business - based OA system functions are handled day-to-day office operations, directly facing the office staff. In order to improve office efficiency, and improve the quality of office, the office used to meet people, to provide a good office operating environment. ?
OA-based information management system is the second level. Along with the importance of using information to the continuous increase in the office systems and the operation of the unit close to the goal of comprehensive information increasing demand. Office of the Information Management System, is the Service-type (or business type) office systems and integrated information (databases) a close connection with the integration of office information processing system. Comprehensive data stored on the unit's day-to-day work of the necessary information. For example, in government institutions, including those integrated information policies, decrees, regulations, the subsidiary bodies at higher levels of government and public documents, correspondence and other administrative information; Some of the public services institutions and services, including a comprehensive database of all project-related integrated information; Companies integrated units database including the business regulations, business plan, market, supply and marketing operations, inventory statistics, user information. As a modern government agencies or enterprises, institutions, in order to optimize the day-to-day work, and improving office efficiency and quality of the unit must have for the various departments to share this comprehensive database. The database built on the OA-level system based on a type of OA management information system.
OA-based decision support system is the third level. It built on information management level on the basis of OA system. Its integrated database system by the use of the information provided, in view of the need to make a decision by the subject, the decision-making structure or use numerical models, the combination of internal and external conditions, the implementation of the decision-making process by computer to the corresponding decision-making
OA-level systems, information management-level decision support system and OA - OA system in a broad sense or integrity of the OA system in the form of three functional levels. The three functional levels can be interconnected modules by the procedure call and computer data communications network made. OA System integration is the meaning of the use of modern computer network communications systems to three levels of OA system integrators a complete OA system, the flow of information to office more reasonable and remove unnecessary duplication of input information links with a view to improving the efficiency of the entire Office System. Integration, the OA network system's advantages are not only in the office so that the unit can operate more compact information effectively, but also to the outside world of information and communication, so that a wider range of information and communication, we can more conveniently and quickly establish remote office of information and communication between agencies, and and may integrate into the world to share the information resources. ?
Service level OA system as ordinary office automation system, and information management-level decision support system and OA OA system known as the High-level office automation system. ?
For example, the municipal government offices, in essence, regularly or irregularly collection district, the county government and other institutions submitted to the various documents, and then storing the files were submitted to the relevant leaders in reading, handling, and then reviewed the document properly preserved for subsequent inspection. Leaders study various documents after making a decision, generally taken the form of document handling instructions to return to the lower level. This process, the office is a typical process. ? In this process, the document itself is the message, the transmission of information that is transmitted process. It should be noted that the leadership in the analysis of decision-making, might have to read and find out where many of the relevant information, reference studies to the decision-making, therefore the relevant information inquiry, analysis, decision-making is also the choice of information processing process. ?
For example, the Beijing Dongcheng District government reportedly requested documents in a certain area to build a public building, for approval, the document transmitted to the relevant government agencies, municipal leaders concerned to see documents, you want to find the city planning盖楼documents and regulations, also need to study the budget for the city, as well as other Hsu many references, and then decided to study agree or disagree with. And in the form of documents or notice of the decision of this information back to the Dongcheng District government. ?
This example, the information in papers transmission, processing; Leading inspection, in the light of relevant laws and regulations is also information, which is data information. On decision-making process, mainly leaders will. However, an objective analysis, can make several alternative programs. In this whole process, if adopted a document from the computer processing can be said that the initial degree of automation. If the computer can be used for all kinds of data, which is further automation. If the automatic computer analysis of this incident, a number of automatically provide for the possibility of decision-making by policy makers, there is a deeper level of the concept of artificial intelligence office automation. ?
Further analysis of this example, if the city government office computer system and the municipal government regulations information database system, the municipal government financial management system is a single, integrated, unified system, the computer system automatically from the relevant authorities in searching information from this office automation system is a higher level of integration. ?
Also, if the city government office system and the regional government office system is an integrated computer network system that can transmit information through the network, can handle long-distance business, then this is a further network of office automation system. ?
Therefore, office automation system itself is a multi-layer system, in various levels, it can be said that the realization of part of the office automation business, from the most junior of automation, the technology used with different gradually form a more advanced automation system. ?
Experts in China's first national office automation made at the planning office automation is defined as: the use of advanced science and technology so that the operational activities of the office in person other than the materialization of modern office equipment, and technical equipment from person to a service office in a business purpose for each student Information Service rationale system. ?
System is the first factor, the main factor is that the office staff, including staff, in addition to the traditional role of the office, is now part of the management equipment and professional and technical personnel, such as computer engineers and other equipment maintenance personnel. ?
Technical equipment, computers is another factor. ?
There are all kinds of machinery equipment, such as computers, photocopiers,速印机, telephones, fax machines, network equipment, CD-ROM machines, and so on, these devices are generally referred to as hardware devices, or hardware. While all kinds of information equipment also need to have the equipment management software, for example, computer operating systems, network operating systems, word processing software, special software, and so on work procedures, which will be detailed in other sections. ?
Obviously this man-machine system office automation, human, machine, and neither is dispensable. The equipment, hardware and software are necessary to complete. ? We can also think of office automation system is the human information processing system, which is to enter the information age after the expense of a new study.